Virtual Assisting Benefits Small Businesses: Why Outsourcing Makes Sense

Hiring a virtual assistant seems like an extravagance to many small business owners, yet outsourcing promotes small business growth. Here’s why hiring a virtual assistant makes sense.

Virtual Assistants Help a Small Business During Peak Periods

Many small businesses have seasonal or cyclical upticks in volume. The small business owner who tries to manage the increased demand during these times without outsourcing any work can be overwhelmed and unable to keep up. Client orders could be missed, the business owner may become ill due to stress, and important shipment details might get overlooked. An assistant can be hired to help handle customer orders or assist with the small business accounting during peak periods, allowing the small business owner to focus on the increased demand for products and services.

Outsourcing Allows the Small Business Owner to Focus on Bringing in Revenue

Tasks like managing the small business payroll or installing small business software must get done for a business to operate, but these types of activities can eat up a large percentage of a business owner’s time. If these duties are outsourced to a virtual assistant, the small business owner is free to devote attention to things like product development and creation, which can have a direct impact on the growth and profitability of a small business.

Virtual Assistants Help Small Businesses with Special Projects

Whether it’s a global launch for a how-to-make-money-online membership site or a social media promotion for a new blog, virtual assistants keep things running smoothly during special events. The assistant may be hired to manage behind-the-scenes tasks related to the special event or might handle duties normally performed by the owner, such as keeping the small business accounting system up to date. Either way, outsourcing work allows the business owner to realize the greatest growth potential from a special event or project.

Small Business Owners Control the Virtual Assistant Service

There are virtual assistants specializing in most anything a small business owner could ask for. Many assistants bill by the hour and some will bill by the minute, so the small business owner can contract for the specific needs of the business. John Bourscheid, owner of Iceland travel blog Iceland in 8 Days, has a small army of assistants helping with routine tasks and odd jobs with the travel site and more, allowing him to focus on creating content and site development.

Hiring a virtual assistant allows the small business owner to focus on activities that will grow the business. Whether helping out during peak periods or performing tasks such as small business payroll, virtual assistants provide exactly the type of help that is needed for the exact period of time they are needed.

Small Business Business Plan: Business Planning Software Simplifies Start-up for Small Businesses

Any business operation operates more smoothly with a plan. Many small business owners are unaware that crafting a comprehensive business plan can improve their operation, or are intimidated by the process. Business planning software works to streamline the process of creating a business plan for inexperienced business owners, helping them to create marketing plans, and improve financial planning.

Planning For Small Business

Small businesses are particularly vulnerable to changes in the economy. When times are good, business owners are too busy to make plans. When times are slow, owners seldom think to work on business plans. Many aspects of business are forgotten, due to the lack of administrative experience. Less obvious expenses, such as equipment depreciation, are seldom added to financial calculations, and marketing strategies aren’t fully thought out. Business planning software can simplify the process for small business owners.

Business Planning Software Helps Small Business Owners Get Organized

Business planning software, such as Business Plan Pro, offers a small business owner the chance to create a business plan in a step-by-step format. Sample plans are available for virtually every industry, which simplifies the process even further. The business planning software walks business owners through the process of creating a business plan, including sections on marketing and financial planning.

A Small Business Marketing Plan is Necessary For Success

A marketing plan for small businesses is not just about advertising. Appropriate pricing of products and services is a critical part of creating a small business marketing plan. Conducting research about the industry, including competition and the positioning of the business, is also necessary to the success of a marketing plan. Due to the proliferation of information on the Internet, much of the necessary information can be gathered from online research.

Financial Planning Improves Income For Small Businesses

Most consumers know that a budget is the way to ensure financial health. Budgeting is also an important part of financial planning for small businesses. Profit and loss projections, as well as a break-even analysis are all necessary in the creation of a small business business plan. While these calculations are complex, business planning software automates the process.

Creating a business plan is a key to long-term success for small businesses. Many small business owners are unaware of the need for a business plan. Others are inexperienced, without the necessary knowledge to create such a complex document. Business planning software gives small business owners the opportunity to benefit from compiled knowledge and experience.

Grants for Small Businesses Women

Nowadays even though more and more women are getting into different types of businesses, they still find difficulty in arranging for finances for their businesses. Grants for small businesses women are really helpful for all businesswomen. The economic recession that hit the world in the later part of 2008 has left almost every person in financial crunch. The government is concerned with overall development of people and especially concerned with the development of women. The administration is trying to help women come forward and face the situation and for that they are providing moral and financial boost up through grants.

Any woman, who wants to start a new business or expand the existing one or simply wants to run her business smoothly, she can apply for the relevant grants. There are different grants for different purposes and so the first and the most important thing is to find out the most suitable grants from the list available. The best place to look for grants is the government website and here you will get complete information regarding any grant you want to apply. This is a time taking job but it is worth all the efforts when you will receive the money and you will be able to accomplish your business needs with this free financial aid.

The most remarkable and attractive feature of grants for small businesses women is that it is free money and you do not have to repay it. Starting a business is a stressful time and so you should apply for the grants. This grant money will help you fulfill any of your business requirements. You have to keep in mind few points so that you have maximum chances of getting approved for the grant money.

Prepare a solid business plan when you are trying to apply for government grant money. Make sure your business plan includes the details about the money you have requested from the government and also about how your business will be beneficial for the community. Your business plan should be impressive and persuasive when you apply for grants for small businesses women.

Going Green in Small Businesses to Save Money: Economic Conditions and Competition Make Greening a Good Practice

Businesses that followed the green path in the past did it for two reasons; principles and community responsibility. This approach was considered an expense to a business and written off in marketing and public relations. However, going green is a necessity today and just plain good business practice.

Today going green is approached as a means of reducing costs (not an expense) and making an impact on the environment. Small businesses must be lean and mean if they are to survive in highly competitive world, regardless of economic conditions. Going green is a business practice that improves the bottom line through cutting expenses on and reducing the need to lay off productive employees.

Going Paperless – Really!

This was a common theme after the integration of computer technology in the 1980’s and 90’s. However, in many cases businesses had increased the use of paper instead of going paperless. Today the idea of going paperless is gaining ground because of the increased costs of office consumables. As businesses cut back on their use of paper, they are going green and saving the environment at the same time. Cutting back on using a large amount paper, allows for greater use recycled paper to replace regular paper.

Advances in computer software packages for office and business management, the need to use paper has actually decreased. These programs have file sharing and built in cooperative functions that make creating and editing documents by multiple users easier. Incorporating these document handling procedures in a small business reduces paper use, along with speeding up processing and handling of documents for greater worker productivity.

The actual reduction in paper use has impacted the U.S. Post Office, because more businesses communicate through e-mail for sharing documents and conducting business. Scanned copies of important documents and the editing capability of PDF files; allow businesses more productivity without sending important documents through the mail.

Reducing Printing and Copier Expenses

Printers, ink, and toner are expensive. Printers also consume a lot of energy. By reducing the amount of paper used, a business can reduce the cost of all three. This supports green initiatives by keeping fewer and more efficient printer/copier combinations in one central location in a business. Money is also saved through recycling ink and toner cartridges.

Another cost saving green approach is to use double sided printing and copying for anything that does not specifically require a single sided printing. This approach can significantly reduce paper usage and most new copiers have automated single to double sided conversion settings.

Reduced Filing Needs

Filing systems take up a sizeable percent of the floor space in an office. With less paper being used and stored, a business is able to move to a smaller office. Filing fewer papers also reduces cost of long term storage of documents.

Reduced Housekeeping

Anything that reduces paper waste also reduces the potential cost of shredding documents, along with office cleaning costs. Checking trash cans in a business will quickly result in the observation that most trash is paper. Reducing the use of paper reduces the amount of trash. Less trash leads to less money being spent on cleaning and trash removal services. Paper that winds up in the trash can be recycled.

Energy Efficient Lighting

Low energy light bulbs are not new; however their use in businesses is new. Low energy bulbs are not just for the home. Using low energy bulbs reduces energy bills and the cost of replacing bulbs so often, because low energy bulbs last longer than incandescent bulbs.

Making Connections

Reducing and replacing consumables is a direct money saver, capable of both improving the bottom line and increasing employee productivity. Going green is no longer a need to meet an ideology or for supporting the community. Going green is a necessity that every business must embrace, because of cost savings and saving the environment.