Businesses that followed the green path in the past did it for two reasons; principles and community responsibility. This approach was considered an expense to a business and written off in marketing and public relations. However, going green is a necessity today and just plain good business practice.
Today going green is approached as a means of reducing costs (not an expense) and making an impact on the environment. Small businesses must be lean and mean if they are to survive in highly competitive world, regardless of economic conditions. Going green is a business practice that improves the bottom line through cutting expenses on and reducing the need to lay off productive employees.
Going Paperless – Really!
This was a common theme after the integration of computer technology in the 1980’s and 90’s. However, in many cases businesses had increased the use of paper instead of going paperless. Today the idea of going paperless is gaining ground because of the increased costs of office consumables. As businesses cut back on their use of paper, they are going green and saving the environment at the same time. Cutting back on using a large amount paper, allows for greater use recycled paper to replace regular paper.
Advances in computer software packages for office and business management, the need to use paper has actually decreased. These programs have file sharing and built in cooperative functions that make creating and editing documents by multiple users easier. Incorporating these document handling procedures in a small business reduces paper use, along with speeding up processing and handling of documents for greater worker productivity.
The actual reduction in paper use has impacted the U.S. Post Office, because more businesses communicate through e-mail for sharing documents and conducting business. Scanned copies of important documents and the editing capability of PDF files; allow businesses more productivity without sending important documents through the mail.
Reducing Printing and Copier Expenses
Printers, ink, and toner are expensive. Printers also consume a lot of energy. By reducing the amount of paper used, a business can reduce the cost of all three. This supports green initiatives by keeping fewer and more efficient printer/copier combinations in one central location in a business. Money is also saved through recycling ink and toner cartridges.
Another cost saving green approach is to use double sided printing and copying for anything that does not specifically require a single sided printing. This approach can significantly reduce paper usage and most new copiers have automated single to double sided conversion settings.
Reduced Filing Needs
Filing systems take up a sizeable percent of the floor space in an office. With less paper being used and stored, a business is able to move to a smaller office. Filing fewer papers also reduces cost of long term storage of documents.
Anything that reduces paper waste also reduces the potential cost of shredding documents, along with office cleaning costs. Checking trash cans in a business will quickly result in the observation that most trash is paper. Reducing the use of paper reduces the amount of trash. Less trash leads to less money being spent on cleaning and trash removal services. Paper that winds up in the trash can be recycled.
Energy Efficient Lighting
Low energy light bulbs are not new; however their use in businesses is new. Low energy bulbs are not just for the home. Using low energy bulbs reduces energy bills and the cost of replacing bulbs so often, because low energy bulbs last longer than incandescent bulbs.
Reducing and replacing consumables is a direct money saver, capable of both improving the bottom line and increasing employee productivity. Going green is no longer a need to meet an ideology or for supporting the community. Going green is a necessity that every business must embrace, because of cost savings and saving the environment.